Office Administrator

OFFICE ADMINISTRATOR

- The Office Administrator is responsible for the day-to-day management of office operations, ensuring the workplace runs efficiently and professionally. This office-based role includes providing financial administrative support such as processing invoices & reconciling accounts. The role also includes logistics administration, such as coordinating shipments and deliveries.

• A supportive and collaborative working environment.
• Opportunities for professional growth and career development.
• A varied and engaging role with responsibility across office, financial, and logistics administration.
• Ongoing training and development opportunities.
• Competitive salary and benefits package, based on experience.
• The opportunity to contribute to the success and continuous improvement of the business.

• Managing the day-to-day administration and smooth operation of the office.
• Processing invoices, maintaining financial records, and supporting bookkeeping and other financial administrative tasks.
• Coordinating logistics activities, including shipments, deliveries, supplier communication, and inventory records.
• Maintaining accurate records, filing systems, and company documentation.
• Handling incoming calls, emails, and correspondence professionally.
• Assisting with the preparation of reports, and documents.
• Liaising with customers, suppliers, and colleagues to ensure efficient communication and operations.
• Supporting the team with general administrative duties and contributing to the continuous improvement of office processes.

• Previous experience in an office administration role, preferably with financial and logistics administrative responsibilities.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines.
• Experience with financial administration, including invoice processing, record-keeping, and basic bookkeeping principles.
• Familiarity with logistics administration, including coordinating shipments, liaising with suppliers, and maintaining inventory records.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook; experience with accounting or ERP software is an advantage.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• A proactive, dependable, and professional approach to work.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and the ability to maintain confidentiality when handling sensitive information.